Your Operator Calendar is a per-unit month grid that shows every booking, maintenance block, and closure in one view. It's where you see what's reserved and keep your real-world availability accurate.
Reading the calendar
Each row is one unit; each column is a day. Booking blocks are color-coded:
- Yellow — Pending
- Green — Confirmed
- Blue — Active
- Purple — Ready for pickup
- Red — Overdue, or a unit marked Out of Service
- Amber — Closed for pickup/return (rentals can still span across the day)
Use Previous / Next to change months. Click any booking block to open its detail panel, where you can view it, extend it, reassign the unit, mark it returned, return the deposit, or cancel.
How availability is calculated
Availability is checked per unit for the renter's exact pickup-to-return window. A unit is shown as available unless something conflicts:
- An existing booking overlaps the window (cancelled and refunded bookings don't count).
- A turnaround buffer hasn't elapsed. You can set hours of buffer between rentals — for cleaning and inspection — as a business default, and override it per unit right on the calendar. The window is widened by this buffer on both sides.
- The day is blocked as out of service or maintenance.
- A closure applies — a vacation period, vacation mode, or a weekday you're closed.
Good to know: Closed days (vacation, closed weekdays) block pickups and returns on those days only. A rental can still span across them — a renter can pick up Friday and return Monday even if you're closed Saturday and Sunday.
Pooled availability
Availability is pooled across like units. When you have several interchangeable units of the same type, a renter's booking holds one unit from that pool — not a specific VIN — so the type stays bookable as long as at least one unit is free for the dates. You can assign or reassign the exact physical unit on a booking from the calendar (Reassign) or the booking detail, and you can swap to a different unit later if needed.
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